Gryffe High School PTA
Gryffe High School Parent Teacher Association > Minutes
Gryffe High School PTA

Gryffe High School,
Old Bridge of Weir Rd,
Houston.
PA6 7EB
Tel 01505 690633
Fax 01505 690888

Minutes of Gryffe PTA Meetings

 

 





 


GRYFFE HIGH SCHOOL PTA

Minutes of Gryffe High School PTA Meeting 12th November 2003

The meeting was opened by the President with a warm welcome to all present.

1. Welcome.

2. Sederunt.
Those present (17) are shown at Appendix ‘A’.

3. Apologies.
Apologies were intimated on behalf of Trevor Wilson, Liz Davie, Amelia Petrie, Fiona Reid and Julie Whiteford.

4. Minutes.
The minutes of the meeting of 3rd September 2003 were passed following two typographical corrections.

5. Matters Arising.

5.1 1ST YEAR DISCO
Mr Hempsey reported a successful night with approximately 100 attending. This should realise something in the region of £250 less the cost of the disco payment. The 6th Year tuck shop also did well. It was pointed out that 1st year disco success does not necessarily carry on to 2nd & 3rd years as the interest wanes.

5.2 FASHION NIGHT
The fashion night represented a success given the fact that it was pitched against parents’ nights at other schools. The President pointed out that there were too many unaccompanied children on the night. This has a negative effect on the target buying audience. It was reflected in the reduced commission paid by Virgin Vie and the Silver stall of £30, although they also provided raffle prizes.

Thanks were recorded to Bay Trading, Mary Meechan at the Houston Hair Salon, McHarg Bakers and all who assisted.

5.3 NEWSLETTER
Two issues have already been produced with the next due on 3rd December 2003. Mr, Hempsey offered to include major or upcoming PTA events in the school newsletter. He will speak to the newsletter committee and advise them to expect input from the President.

5.4 RACE NIGHT
A race night update was provided; to date 70 tickets sols.
30 tickets left at school for sale,
£300 in sponsorship raised.
£230 in fees to Red Box,
£30 expenditure for wine.

Initial signs were that the race night was in profit and with the programme made up and raffle income on the night it all looks promising. Discussion ensued on the format and support required on the night. The arrangements made thus far clearly demonstrated the hard work of the committee.

6. Correspondence.

6.1 The School Board minutes were available for perusal from the President. Following discussion it was agreed that our minutes be supplied to the School Board.

ACTION; PTA MINUTES TO SCHOOL BOARD - Secretary.

6.2 The President reported the receipt of £75 being the Insurance Premium refund discussed on 3rd September 2003.

6.3 An update was provided on the application to site an ice-cream van in the school grounds at lunchtimes. The vendor having offered £250 per quarter to PTA funds.

Mr. Hempsey reported that Council Policy was clear on the matter and that permission was refused. He stressed that it was neither in the remit nor within the power of the school to overrule Council Policy.

6.4 The renewal fee for the membership of the Schools Parent Teacher Council is due in two weeks.

7. Treasurers Report.
The Treasurer, Linda Robertson, reported taking possession of the books in the first week of November. Despite the discussion of 3rd September 2003 on an audit there was no evidence of this having been done. The accounts were signed off in September, and not April, 2003.

A typed update of accounts was provided, copy at Appendix ‘B’, which gives an accurate position as at 6th November 2003.
Discussion ensued and agreement was reached that the accounts were as they should be. No further motion for an audit was made.

An invoice is still to be lodged with the President by the school for the display boards, which are now in the school.

8. Christmas Concert.
Mr. Hempsey confirmed the concert was to be held on Thursday 18th December 2003. A discussion took place regarding the provision of raffle prizes at PTA events. Consensus was reached that in general terms large numbers of prizes were not required. In addition the PTA volunteers per event should obtain/provide a prize thus spreading the burden throughout the year.

ACTION; Volunteers (with prizes) John, Susan, Julie, Gail, Pamela, JLSM and Mr. Hempsey.

9. 100+ Club.

Alan Tidd presided over the draws for the following prizes;

Sept 03 £25 winner no 180 Nan McKenzie
Oct 03 £25 winner no 198 Irene Blackwood
Nov 03 £220 winner no 90 Alison Christian

Congratulations to the winners.

10. AOCB

10.1 Wish List
The President presented a bid from Irene Doole, Music Dept, for a donation of £250 to purchase new band music. Following discussion this was approved.

ACTION; £250 expenditure approved.

10.2 Healthy Eating.
This subject was raised by the Treasurer and prompted a full debate. In short healthy eating is not being encouraged by dint of the existence of only one till to service the queue. This matter has already been raised by the pupil council (on 10/11/03). The school roll is 958 of which an average 600 go through the canteen daily. The franchise is with ‘Hunger Buster’ and the catering staff have control of the process.

ACTION; Letter to the Council and Local Councillors to promote healthy eating. Mr. Hempsey to supply addressee.

10.3 Foreign Trips.
The President raised the issue of the fair allocation of these trips. Mr. Hempsey replied that any pupil could apply and only when trips are oversubscribed is a ballot held. This is regarded as the fairest way of allocating places. There was general agreement that this was fair – if it was applied.

10.4 4th Year Meeting – 100+ Club Envelopes.

Collected by Jane McGonigle.

10.5 Teacher Support.

In response to a query Mr. Hempsey stated that two teachers were present at the Fashion Night.

10.6 5/6 Year Parents’ Meetings. 03/12/03

ACTION; Volunteers, Gail and Alan.
Newsletter to Janitor – President
Polystyrene cups in cupboard.

10.7 Parents Guidance Workshops 20/11/03.
Mr. Hempsey reported an open night from 7.30p.m. – 9p.m. 3 workshops run 3 times each. PTA offered to supply tea and coffee in the Staff Room.

ACTION; Volunteers; Jean and Linda.

10.8 Ceilidh.
14th or 21st February. Date for Houston Bowling Club still to be confirmed by G. Berry. (at race night?)

Discussion re food at January meeting.

10.9 Christmas PTA Night out.

10th December proposed as a one off – make it or not – night out. Members are invited to phone the President prior to 28th November 2003 to confirm attendance.

10.10 Web Site.
A proposal to create a domain and web site “GryffePTA.com” was made by David McKie. This was received enthusiastically and discussion ensued on development opportunities. Initially the PTA site is to be established prior to links to the school or any other site. David asked that his company name be mentioned on the home page. This was acceptable to all present.

ACTION; Progress the Creation of a Domain Name and web site ; David McKie.


10.11 Charitable Status.
Clarification was provided that if the PTA wished to collect money under a charitable status then the SPTC Charity number can be used to process the money.

11. Date of Next Meeting.
07 January 2004 1930 hrs.

JLS Malcolm
Secretary PTA

 


Minutes of Gryffe High School PTA Meeting 7th January 2004

Welcome
President opened by wishing everyone a Happy New Year.

1. Sederunt
Present – P McKie, T Wilson, L Robertson, L Davie, J Hay, S Macdonald, D McKie, A Petrie, F Reid, J Whiteford & J Wilson.

2. Apologies
G McClory, C McQuade, S Skinner & B Sweetin.

3. Minutes
The minutes of the meeting of the 12/11/03 were passed.

4. Matters Arising

4.1 Race Night
This was a huge success and a massive profit of £669.60 was made. Anyone who was at the night all agreed that the compare was excellent and that overall it had been a fun night.
A big thank you has to go to the sub committee who organised it – Barbara, Jane & Denise and to Graham for organising the Bowling Club.

Action – Pamela will speak to the sub committee to see if they would organise again and speak to Graham to book the Bowling Club for the 2/10/04.

4.2 Xmas Night Out
This was a very enjoyable night as it gave everyone a chance to talk informally and socialise. As it was successful more nights out are planned.

4.3 Xmas Concert
Again this was a successful event but the members who were on duty on the night feel that we should have more soft drinks & water & less wine, next time, as there was a lot of wine leftover, as most people wanted something non-alcoholic.
The PTA would like to thank the 6th year pupils who helped out on the night.

4.4 Ceilidh / Disco
This has been organised for Saturday 13 March 2004 in Houston Bowling Club. The tickets will be £5 and each table will provide their own food. It was suggested that each PTA member, who is attending, organises his or her own guests to bring some food. Some ideas e.g. sandwiches, cocktail sausages, nuts, sausage rolls, crisps, etc. – in other words simple party food.

Action: Pamela - will organise tickets
John Wilson – will contact the DJ
Jean – will arrange plates, crisps and napkins.
Trevor- will phone PTA members for ticket numbers
All – anyone who has not donated a raffle prize could they bring along something on the night.
David McKie – will distribute tickets.

5. Web Site – www.gryffepta.com

David has set up an excellent web site for the PTA. There is a facility through a link to order goods from Amazon.com. The PTA will earn commission if anyone buys items through the link.

All – visit the site and e-mail David with ideas.

6. Treasurers Report

As at the 31/12/03 there is a balance of £2485.26 in the account.
The following profits were made from various events.
Race Night - £669.60
Fashion Show - £309.22
1st Year Dance - £177.80
Tea – Parents’ Night etc - £ 33.00

7. AOCB

7.1 Quiz
A discussion took place regarding a possible Quiz Night to be held in May. It was agreed this would go ahead. It was decided that we should investigate how we could maximise the Bar profits.
Trevor- to speak to Graham about last year’s arrangements and see if Asda do a Sale & Return facility.

7.2 100 Club
Will need to draw Dec/Jan/Feb at the next meeting.

7.3 Parents’ Nights
As can be seen from the Treasurers Report we make very little money from selling teas etc at Parents’ Nights. It was proposed that from August 2004 we should stop providing this facility except at the New S1 Intake Parents’ Meeting.
To be discussed with Mr Hempsey at the next meeting.

7.4 Fetes
A short discussion took place regarding our presence at the Houston and Bridge of Weir Gala Days. It was agreed that considering the amount of work that was put into them the returns were poor. The PTA will not have a stall at the Gala Days this year.

7.5 Bag Packing
It was suggested that we should consider bag packing as a method of obtaining a lot of money. This is something that will be looked into further in the future.

7.6 Insurance
Trevor confirmed that if we obtain a letter from the schools Insurers showing that they insured the various items we could obtain a further rebate from the PTA Policy.

Action – Trevor to speak to Mr Hempsey.

8. Date of Next Meeting
The next meeting will take place on Wednesday 10 March 2004 at 7.30pm.

 


Minutes of Gryffe High School PTA Meeting 10th March 2004

1. Welcome

The President welcomed everyone to the second meeting of 2004.

2. Sederunt

List at rear.

3. Apologies

Linda Robertson, Graham Berry, Liz Davie, Margaret McAleavy, Lorraine McDonald, Carol McQuade, Jane Monan, Fiona Reid, Sue Skinner, Lesley Walker, Julie Whiteford.

4. Minutes

The Minutes of the 7 January 2004 were accepted.
Discussion on format ensued. The suggestion being that the Minutes be available via the website only. This may not suit everyone so please let me know if you wish to continue to receive a printed copy.

Action; PTA members to indicate preference for printed minutes to secretary.


5. Matters Arising

5.1.Ceilidh – 13 March 2004

Of 100 tickets issued (£500) £230 was available to date. David McKie encouraged all members to use the SAEs provided with tickets for future events. The delivery of ticket money prior to functions assists the administration of the event.
Helpers were to report at 7pm – food per table. Decision was taken not to provide crisps and nuts on the tables.

5.2. Quiz Night – 14 May 2004

The next quiz night will be on 14 May 2004. Pamela will check the availability of Mike Edwards.

The tickets are priced at £3.00, which includes crisps and nuts on the table. The tickets will be distributed for teams of 8 at the next meeting. It would be helpful if they were paid for at that time.

First prize as always is a box of 6 bottles of wine.

David McKie will pursue the appropriate licence for the bar.
Mr Hempsey will arrange the let 7.30pm – 11pm. Pamela and Jean will arrange the sale/return of bar stock. Pricing policy will be fixed when purchase price is known however + £2 per bottle of wine and +50p on a can of beer is the target region. Barbara Gillespie and Jane McGonigle have volunteered to run the bar.

Action; tasks as above – volunteers for setting up at 7pm on the night are J Wilson, D McKie, P McKie, B Sweetin and J Malcolm.

5.3 Race Night

Update from the last race night confirmed that £669.60 had been raised – a great effort by those who arranged the event. The Committee were updated that the Abbey National had matched the sum raised and issued a cheque for £669.60 to the PTA. This is as a result of the PTA’s charitable status and the Abbey National’s employee match funding scheme. (Total = £1339.20)

Our thanks to the Abbey National – their employees and the organising committee.

The next Race Night is aimed at 2 October 2004, a Saturday night. There will be a sponsorship quest beginning in September with the prospect of a year’s inclusion on the website as bait. The summer newsletter will carry an advert for the website and the race night. This will ensure that the new intake receive early notice of what is available.

Action; Pamela to speak to Mr Hempsey re – mail shot.

5.4 Tea/Coffee – Parents Nights.

It is generally agreed that there is no profit in this service and it will be discontinued with the exception of the Primary Seven intake night.

Primary 7 parents’ meeting is on Thursday 18 May 2004.

Volunteers;- Ties – J Malcolm, 100+ Club – A Tidd, Susan MacDonald and Jean Hay.

Senior School Concert; Wednesday 24 March 2004.

Volunteers are required for the half time interlude to serve refreshments supplied by the school.

Action; J Wilson, Jean Hay, and John Malcolm – volunteers.

Junior School Concert; Wednesday 16 June 2004-03-23
Action; Susan Macdonald, Julie Whiteford – volunteers.

5.5 Website.

David McKie provided a comprehensive roundup of website activity. We are now in excess of 8,000 hits since inception. There are a variety of affiliate schemes where the PTA can make money if purchases are made on sites linked to ours. The site is currently linked to Amazon.Co.UK under this scheme and obviously the more it is used the more we earn. David is exploring an affiliate with Tesco home shopping.

5.6 Insurance.

As previously discussed a letter will be forthcoming from Mr Hempsey.

6. Correspondence.


6.1 Letter received from Irene Doole who thanks the PTA for the sheet music donation.

6.2 Letter received from Mrs Ulph who thanks the PTA for the display units.

These letters will appear on the website.

7. Treasurers Report.

Treasurer was not present.

The President reported that the balance was £2656.88 plus the Abbey National’s £669.60 to give a figure of £3326.48.

Discussion moved on to requests for funding which were dealt with, following which the PTA authorised £574.50 for netball clothing.

Mr Hempsey made a bid for basketball shirts and following discussions – without a detailed cost – the PTA authorised an upper limit spend of £500.

Action; £547.50 authorised to Netball clothing.
£500.00 upper limit to Basketball clothing.

8. 100+ Club.


Month Amount No. Winner

December £25 246 Gail McClory
January £25 76 Linda Gibson
February £220 93 Alisdair Miller

Congratulations to the winners.

9. AOCB.

There will be an Easter newsletter from the PTA.

10. Date of Next Meeting.

Wednesday 05 May 2004 7.30pm


John LS Malcolm
Secretary.



 

Minutes of Gryffe High School PTA Meeting 5th May 2004

Wednesday
05 05 04
19 30hrs

Welcome.

Pamela opened the meeting and welcomed everyone (14) to the last PTA meeting of 2003/04.


Apologies.

John Wilson, A. Petrie and F. Reid.

The attendance list is shown at the rear of the note. Any member shown who does not wish to continue is asked to notify any member of the group.

Last Meeting.

Correction to note of last meeting 1st year new pupils evening is 17 May 2004.

Matters arising.

(1) Pamela reported the fact that the PTA had donated £8,515.27 to the school in the past year. After discussion it was agreed that an objective be set by the school to identify something that new revenue can be directed towards in the coming year.

Action.- Mr Hempsey to research and report.

(2) The proposals to change the school in conjunction with other schools was raised and debated. Mr. Hemsey recommended that members take the opportunity to attend the upcoming public meetings. As an employee of the Council he, quite rightly, refrained from offering any opinion.

(3) Pamela led a vote of thanks for Mr. Hempsey's and the other staffs' support over the year.

(4) Correspondence from school departments expressing thanks for funding for netball, football, basketball and home economics were read and noted.

(5) Bids. Mr Hempsey read over bids from :

(a) Business Education Department, a change in computer platforms required expenditure of £281. - APPROVED

(b) Geography Department. A digital camera and mapping books were requested at a cost of approximately £1,327. Discussion ensured whereby the bid was supported however sourcing of the equipment was queried. Members felt that the options for the PTA to buy - particularly the camera - was available through our website. Following the discussion the decision to APPROVE subject to lowest cost option was made.


Overall the expenditure approved will top out at £1603.15 (subject to variation due to the above caveat)

(6) Parents Nights. Request to introduce PTA on the concourse at all parents nights. AGREED.

(7) Insurance. There was no update on this issue from Mr. Hempsey.


Ceilidh.

Pamela gave a vote of thanks to all concerned in organising, running and donating to the successful Ceilidh/Disco.

A total income of £620 was offset by expenses of £145 leaving a net profit of £475.

Discussion took place on ticket monies received v numbers present. The income from tickets relvealed 94 tickets bought. (£5 x 94 = £470) however estimates of those present amounted to 120 which amounts to a probability of 26 people unpaid (£5x26=£130)

Members are agreed that a more robust system be implemented for receiving payment.

Quiz Night.

In continuation of the last item money will be taken at the foyer at the top of the stairs for the quiz night. All arrangements have been made and 'helpers' should be at the school for 7pm.

Easter Newsletter.

Issued.

Schoolboard Minutes - March.

A copy is available for anyone interested. One issue raised is a proposal for a log of bullying to involve pupils more. In addition the vist of HMI was a success.

First Year.

A total of 165 first year welcome letters will be distributed.

100 Club.

March £25 76 L Gibson
April £25 195 D Whyte
May £220 178 C Scarls

Congratuations to the winners.

AOCB

(1) Following on from the request of preference for email or printed minutes - the minutes will be posted on the website.

(2) Website. Amazon link to the website shows the sale of 69 books - profit to PTA = £30
Sales through affilates - profit to PTA = £24.64

The hard work undertaken in providing a quality website is paying off. In addition the netball strips will boast the website logo for the next season.

The members are unanimous in their appreciation of David's work on the site which has now had in excess of 9,000 hits.

Date of Next Meeting.

01 September 2004 - 19.30hrs.


John LS Malcolm
Secretary.

 


Minutes of Gryffe High School PTA AGM Meeting 5th May 2004

NOTE OF AGM
5.5.04

20.45hrs


1. Welcome.

Pamela opened the meeting and welcomed all present.

2. Apologies.

J Wilson, A Petrie & F. Reid.

3. Minutes of 2003

Accepted.

4. Presidents Report.

Pamela thanked the commitee for their support and work over the past year. The successes of the 1st year disco, fashion night, race night, ceilidh and quiz night helped to make possible the £8,515.27 donated to the school.

If the school can set an objective for next year then we can quickly regenerate out £ balance to assist them.

The PTA profile has been raised at the events in the school and thanks go to the office staff and the janitor for their assistance.

5. Treasurers Report.

The books have been audited by Georgie Pollock, Principal Teacher, Business Education Department. This was a voluntary act which she is prepared to continue. Our thanks to her will be marked with an appropriate gift.

The PTA are now able to record the highest figures ever for income, profit and donations to the school. All figures are on the enclosed report.

6. Office Bearers.

Following discussion the list of office bearers maintains the status quo.

7. AOCB

Nil.

8. The meeting was closed with a vote of thanks to the excellent stewardship of the President in the past year.


John LS Malcolm
Secretary.

 

 

Minutes of Gryffe High School PTA Meeting 1st September 2004

Welcome: Pamela opened the meeting and welcomed everyone (22) to the first meeting of the new term. Ten new members have joined and a warm welcome was given to the four who were present.

Present: Pamela McKie, Trevor Wilson, JLSM, Linda Robertson, Alan Tidd, Liz Davie, Barbara Gillespie, Jean Hay, Denise Hyndman, Susan MacDonald, Gail McClory, David McKie, Carol McQuade, Sue Skinner, Billy Sweetin, Julie Whiteford, John Wilson, Peter Hempsey, Caroline Watt, Val Adam, Irene Finan, June McRae.
Apologies: Apologies were received on behalf of Fiona Reid and Jane McGonigle.
Minutes: The minutes of the meeting held on 5th May 2004 were accepted.
Treasurer’s Report: The Chair reported that as of 30th July 2004 the free funds balance of account was £4,686.81.

Matters Arising:
· Awards Presentation Ceremony – Pamela reported that the second “Lesley French Memorial Quaich” was presented to Kyle McKara for Excellence in Creative Writing.

· Quiz Night – The last quiz night realised £734. The ticket sales were down on previous years and it was reported that the process of payment for accurate numbers needs to be tightened. Agreement was reached that each PTA member would nominate the number of tickets they intended to sell. Thereafter, a check would be made one week before the event when sales would be notified to David McKie. If not enough tickets sold then David and Trevor Wilson agreed to contact PTA members in an effort to increase ticket sales.

Pamela intimated that she intends to
(a) put a sign on the Bowling Club notice board – “PTA Fundraising” to advertise events;
(b) put an advert in the local press intimating forth-coming events.

A warm vote of thanks was given to Jean Hay for her organisation of the bar supplies on the night.

· Wish List – Mr. Hempsey made a request on behalf of the Technical department for Coursework books totalling £337. Following a short discussion this was APPROVED and cheque will be given to Mr. Hempsey.

In respect of a bid from the Geography department which had previously been agreed Mr. Hempsey will pass details to David McKie who will cost items and hopefully purchase through the affiliate schemes on the PTA website. Similarly expenditure approved on 5th May 2004 for the Business Education department of £281 has yet to be paid. Mr. Hempsey will check on this and if applicable pass details of sought after items to David McKie who will cost and purchase via the website.

Mr. Hempsey proposed that the PTA support a project to replace the curtains in the school theatre. The cost is estimated at around £3,000. Discussion ensued on whether the refurbishment expenditure for the school would include such an item. Mr. Hempsey believes not. In any event the school will be finding funding to replace the curtains (25 yrs old) and the request to fund means that monies can be dripfed. We do not need to come up with a single sum.

Two letters were produced from Renfrewshire Council, one refers to lottery funding, the other to “Awards for all Grants”. The secretary will investigate the availability of funds from these sources.

· Race Night – Following discussion agreement was reached on;
Sub-committee – Denise, Barbara, June McRae, Jane McGonigle (in absentia), Jean Hay.
Date - 2nd October 2004 : Saturday
Venue - John Fleming Bowling Club, Houston.
Ticket - £3
Food - Crisps & Nuts - Jean to organise.
Time - 8 p.m. to 1 a.m. (last orders 12.30)

Raffle - Every PTA member to bring a prize on the night.

Sponsorship - £25 to sponsor a race and sponsors will be named on the website.

Outgoings - £235 to Red Box and £25 to the Bowling Club known to date.

It is generally accepted that this stands to be the biggest single income event of the year. To ensure this everyone is asked to put his or her efforts in to selling tickets. Ticket numbers are to be confirmed by 20th September 2004. Members were reminded that match funding is available via Denise and Pamela and the ABBEY bank to boost our profit margin.

· Fundraising ideas- General discussion took place on methods of fundraising. It was agreed that the decision not to appear at BOW or Houston Gala days was justified and would be maintained.
Long debate took place on an event, which would involve the children – no satisfactory conclusion was reached.
The reliable (and enjoyable) events will be race night, quiz night, Ceilidh/disco, 1st year disco. Mr. Hempsey assured the committee that the level of fundraising and donating undertaken was greatly appreciated by the school.

Quiz night – 20th May 2005 – Friday – 7.30- 11am. Ticket £3 to include nuts & crisps.
Jean Hay happy to source and cost alcoholic and soft drinks etc. Pamela to speak to Mike Edwards (quizmaster) to confirm date is acceptable to him. Peter Hempsey to confirm school “let”.

Ceilidh/disco – 5th February 2005 – Saturday, 7.30 to 1a.m.(late license to 12.30) – ticket £5 to include buffet - (each member to bring enough food to feed 8 persons as per last year). Linda Robertson to arrange bowling club and John Wilson to organise DJ.

1st Year Disco – 28th September 2004 – Tuesday – 7.30-9.45 p.m. Tickets sold by school. Tuck shop run by 6th year students. On duty – Linda Robertson, Caroline Watt, Alan Tidd, Billy Sweetin, Gail McClory and John Malcolm.

· Dates for the Diary

Parents’ Nights Duty

S4 28.10.04 Gail & Susan
S5/6 01.12.04 Jean, Val & Trevor
S1 08.02.05 Sue, Carol & Alan
S3 10.03.05 Linda, Pamela & Trevor
S2 29.03.04 Liz, Caroline & Trevor

P7 19.05.05 JLSM, Caroline, Trevor & Pamela

Calamity Jane – November – School Theatre
17.11.04 Gail & Susan
18.11.04 Jean & Irene
19.11.04 JLSM & Linda

Christmas Concert – 16.12.04 Julie, Jean & Susan

Young Musician
Of the Year – 03.03.05 Fiona Reid, Caroline & Jean

Spring Concert – Snrs. Jean, John W & Denise
23.03.05

Concert – Jnrs. Linda & June McRae
15.06.05

NB Raffle prizes when you are on duty.


· Website Update – David McKie gave an update on the success to date of our website. Our link to Amazon has realised commission of £45 on sales of £900. Since the site’s successful inception was post last Christmas it is recognized that the opportunity exists this year to maximize use. Publicity for the website should be undertaken at every event PTA members attend.

The other links from the site are not being regularly used. This may increase as knowledge of the site increases. David has undertaken to redesign the links page and Pamela will newsletter all parents S1 to S6 with details of web address.

· 100+ Club – Alan Tidd oversaw the following draws:-

Month Prize Number Winner
June £25 3 Susan MacKay
July £25 39 Caroline Kerr
August £200 209 June Reid

Congratulations to the winners.

· Correspondence - Billy Sweetin delivered a letter received from Renfrewshire Council. They seek a copy of accounts to demonstrate the use of funding received from them last year. The Treasurer will attend to this.

· AOCB - Nil.

· Dates of future meeting.

10.11.04 Wednesday 7.30 p.m.
12.01.05 Wednesday 7.30 p.m.
09.03.05 Wednesday 7.30 p.m.
11.05.05 Wednesday 7.30 p.m. (Followed by AGM).


JLS Malcolm
Secretary


Minutes of Gryffe High School PTA Meeting
10th November, 2004


Present: Pamela McKie, Liz Davie, Allan Forsyth, Linda Robertson, Jean Hay, Fiona Reid, Billy Sweetin, David McKie, Peter Hempsey, Caroline Watt, Irene Finan, Susan MacDonald, Sue Skinner

Apologies: Gail McClory, John Malcolm, John Wilson, Trevor Wilson, Alan Tidd, Carol McQuade and Julie Whiteford

Minutes of last Meeting: Dates for Diary – Pamela brought to the meeting’s attention that raffle prizes are only required at concerts and not parent’s nights, also that Jean does not require to bring a prize as she is helping at all the concerts. No prizes required for the Calamity Jane concert.

Treasurers Report: Linda circulated accounts as at 31.10.04 – the opening balance at the beginning of April was £2440.62 and the closing balance was £5,680.67. Pamela reported that the Race Night profit of £1,548.50 does not include the £1,000 donation from the Abbey National. Linda noted that there are outstanding invoices to be paid to David and that the wish list of Business Education had not been deducted. Peter will check with the department as they were supposed to come back with a list to be sourced through the Internet.

John Malcolm is chasing local authorities for grants. Peter reported that the theatre curtains are now in place and have been funded by the school.

Wish List: History department have requested a scanner to link to the Imax £80 and 35 books £283.19. It was agreed that they will be given £365.00 to cover the request.

A letter has been received from the pupils going on the Team Challenge India trip asking for £138.12 to cover the cost of transport to their training weekend. It was decided not to provide any more funds as requests from individuals undertaking similar challenges have always been turned down in the past.

Susan McDonald passed on a message of thanks from Mrs Allison, geography department for the purchasing of maps and books by the PTA. These were purchased through Amazon, via the website, so also gained us commission.

Matters Arising

Race Night: Pamela said that the success of the race night was due to the hard work of the sub-committee before and at the event, £500 profit was cleared before the night. Pamela wishes to thank Denise Hyndman, Jane McGonigle, Jean Hay, June McRae and Barbara Gillespie for their hard work, the PTA members also expressed thanks to Pamela for her hard work also. Pamela noted that all the sponsors have been individually thanked and made aware of their inclusion on the PTA website.

Ceilidh – Saturday 5th February - 7.30 – 1.00 the bowling club has been booked – all PTA members to bring enough finger food to feed eight people.

Quiz Night – 20th May. Mike Edwards has been organised. A drinks licence will have to be organised around March time.

Parents Nights – Discussion took place regarding the viability of continuing with providing tea/coffee at parents’ nights. Susan and Billy had had a poor response when serving on the concourse. It was decided not to provide refreshments at the 5th & 6th parents nights, but Sue & Carol will continue with the 1st year parents night and a decision whether to continue will be discussed following the evening. David raised the issue of the PTA purchasing flasks and Jean will look in Macro.

100 Club – The 100 Club was drawn and winners are as follows:

September £25 Alison Christian (90)
October £25 Fiona Michael (230)
November £200 Dorothy White (195)

AOCB

Correspondence: Sent - Pamela has sent letters to the new PTA members to thank them for joining. A PTA newsletter was sent out in September. Thank you letters have been sent to Race Night sponsors. A letter of thanks was sent to Peter Hempsey and staff for selling horses for the race night, and also the Technical Department for making a donation’s box for use at parent’s nights. Received - letters have been received from Amelia Petrie and Rosalyn McCluskey resigning from the PTA.

Web site – Pamela reminded members to use the website for Christmas books and CDs. David has had more business cards printed and informed that there had been 1246 visits to the web site in October, possibly due to the race night photographs being displayed!

Renfrewshire Council - Mr Watson asked Peter to bring to the members attention a letter from Renfrewshire Council inviting a member of the PTA to attend a Focus Session to discuss Curriculum Flexibility. Linda agreed to attend along with a member from the Board. Peter will let Linda know who the Board representative is.

Christmas Night Out – Members of the PTA are invited to the Fox and Hounds on Friday 10th December at 8.00 onwards.

Next meeting – 12th January at 7.30pm


 
Gryffe High School Parent Teacher Association, Gryffe High School, Old Bridge of Weir Road, Houston, PA6 7EB
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