Minutes
of Gryffe PTA Meetings
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
GRYFFE HIGH SCHOOL PTA
Minutes
of Gryffe High School PTA Meeting 12th November 2003
The
meeting was opened by the President with a warm welcome to
all present.
1. Welcome.
2.
Sederunt.
Those
present (17) are shown at Appendix ‘A’.
3.
Apologies.
Apologies
were intimated on behalf of Trevor Wilson, Liz Davie, Amelia
Petrie, Fiona Reid and Julie Whiteford.
4.
Minutes.
The
minutes of the meeting of 3rd September 2003 were passed following
two typographical corrections.
5.
Matters Arising.
5.1
1ST YEAR DISCO
Mr Hempsey reported a successful night with approximately
100 attending. This should realise something in the region
of £250 less the cost of the disco payment. The 6th
Year tuck shop also did well. It was pointed out that 1st
year disco success does not necessarily carry on to 2nd &
3rd years as the interest wanes.
5.2
FASHION NIGHT
The
fashion night represented a success given the fact that it
was pitched against parents’ nights at other schools.
The President pointed out that there were too many unaccompanied
children on the night. This has a negative effect on the target
buying audience. It was reflected in the reduced commission
paid by Virgin Vie and the Silver stall of £30, although
they also provided raffle prizes.
Thanks
were recorded to Bay Trading, Mary Meechan at the Houston
Hair Salon, McHarg Bakers and all who assisted.
5.3
NEWSLETTER
Two
issues have already been produced with the next due on 3rd
December 2003. Mr, Hempsey offered to include major or upcoming
PTA events in the school newsletter. He will speak to the
newsletter committee and advise them to expect input from
the President.
5.4
RACE NIGHT
A
race night update was provided; to date 70 tickets sols.
30 tickets left at school for sale,
£300 in sponsorship raised.
£230 in fees to Red Box,
£30 expenditure for wine.
Initial
signs were that the race night was in profit and with the
programme made up and raffle income on the night it all looks
promising. Discussion ensued on the format and support required
on the night. The arrangements made thus far clearly demonstrated
the hard work of the committee.
6.
Correspondence.
6.1
The School Board minutes were available for perusal from the
President. Following discussion it was agreed that our minutes
be supplied to the School Board.
ACTION;
PTA MINUTES TO SCHOOL BOARD - Secretary.
6.2
The President reported the receipt of £75 being the
Insurance Premium refund discussed on 3rd September 2003.
6.3
An update was provided on the application to site an ice-cream
van in the school grounds at lunchtimes. The vendor having
offered £250 per quarter to PTA funds.
Mr.
Hempsey reported that Council Policy was clear on the matter
and that permission was refused. He stressed that it was neither
in the remit nor within the power of the school to overrule
Council Policy.
6.4
The renewal fee for the membership of the Schools Parent Teacher
Council is due in two weeks.
7.
Treasurers Report.
The
Treasurer, Linda Robertson, reported taking possession of
the books in the first week of November. Despite the discussion
of 3rd September 2003 on an audit there was no evidence of
this having been done. The accounts were signed off in September,
and not April, 2003.
A
typed update of accounts was provided, copy at Appendix ‘B’,
which gives an accurate position as at 6th November 2003.
Discussion ensued and agreement was reached that the accounts
were as they should be. No further motion for an audit was
made.
An
invoice is still to be lodged with the President by the school
for the display boards, which are now in the school.
8.
Christmas Concert.
Mr.
Hempsey confirmed the concert was to be held on Thursday 18th
December 2003. A discussion took place regarding the provision
of raffle prizes at PTA events. Consensus was reached that
in general terms large numbers of prizes were not required.
In addition the PTA volunteers per event should obtain/provide
a prize thus spreading the burden throughout the year.
ACTION;
Volunteers (with prizes) John, Susan, Julie, Gail, Pamela,
JLSM and Mr. Hempsey.
9.
100+ Club.
Alan
Tidd presided over the draws for the following prizes;
Sept
03 £25 winner no 180 Nan McKenzie
Oct 03 £25 winner no 198 Irene Blackwood
Nov 03 £220 winner no 90 Alison Christian
Congratulations
to the winners.
10.
AOCB
10.1
Wish List
The President presented a bid from Irene Doole, Music Dept,
for a donation of £250 to purchase new band music. Following
discussion this was approved.
ACTION;
£250 expenditure approved.
10.2
Healthy Eating.
This
subject was raised by the Treasurer and prompted a full debate.
In short healthy eating is not being encouraged by dint of
the existence of only one till to service the queue. This
matter has already been raised by the pupil council (on 10/11/03).
The school roll is 958 of which an average 600 go through
the canteen daily. The franchise is with ‘Hunger Buster’
and the catering staff have control of the process.
ACTION;
Letter to the Council and Local Councillors to promote healthy
eating. Mr. Hempsey to supply addressee.
10.3
Foreign Trips.
The
President raised the issue of the fair allocation of these
trips. Mr. Hempsey replied that any pupil could apply and
only when trips are oversubscribed is a ballot held. This
is regarded as the fairest way of allocating places. There
was general agreement that this was fair – if it was
applied.
10.4
4th Year Meeting – 100+ Club Envelopes.
Collected
by Jane McGonigle.
10.5
Teacher Support.
In
response to a query Mr. Hempsey stated that two teachers were
present at the Fashion Night.
10.6
5/6 Year Parents’ Meetings. 03/12/03
ACTION;
Volunteers, Gail and Alan.
Newsletter to Janitor – President
Polystyrene cups in cupboard.
10.7
Parents Guidance Workshops 20/11/03.
Mr.
Hempsey reported an open night from 7.30p.m. – 9p.m.
3 workshops run 3 times each. PTA offered to supply tea and
coffee in the Staff Room.
ACTION;
Volunteers; Jean and Linda.
10.8
Ceilidh.
14th
or 21st February. Date for Houston Bowling Club still to be
confirmed by G. Berry. (at race night?)
Discussion
re food at January meeting.
10.9
Christmas PTA Night out.
10th
December proposed as a one off – make it or not –
night out. Members are invited to phone the President prior
to 28th November 2003 to confirm attendance.
10.10
Web Site.
A
proposal to create a domain and web site “GryffePTA.com”
was made by David McKie. This was received enthusiastically
and discussion ensued on development opportunities. Initially
the PTA site is to be established prior to links to the school
or any other site. David asked that his company name be mentioned
on the home page. This was acceptable to all present.
ACTION;
Progress the Creation of a Domain Name and web site ; David
McKie.
10.11 Charitable Status.
Clarification
was provided that if the PTA wished to collect money under
a charitable status then the SPTC Charity number can be used
to process the money.
11.
Date of Next Meeting.
07 January
2004 1930 hrs.
JLS Malcolm
Secretary PTA
Minutes of Gryffe High School PTA Meeting
7th January 2004
Welcome
President
opened by wishing everyone a Happy New Year.
1.
Sederunt
Present
– P McKie, T Wilson, L Robertson, L Davie, J Hay, S
Macdonald, D McKie, A Petrie, F Reid, J Whiteford & J
Wilson.
2.
Apologies
G
McClory, C McQuade, S Skinner & B Sweetin.
3.
Minutes
The
minutes of the meeting of the 12/11/03 were passed.
4.
Matters Arising
4.1
Race Night
This
was a huge success and a massive profit of £669.60 was
made. Anyone who was at the night all agreed that the compare
was excellent and that overall it had been a fun night.
A big thank you has to go to the sub committee who organised
it – Barbara, Jane & Denise and to Graham for organising
the Bowling Club.
Action
– Pamela will speak to the sub committee to see if they
would organise again and speak to Graham to book the Bowling
Club for the 2/10/04.
4.2
Xmas Night Out
This
was a very enjoyable night as it gave everyone a chance to
talk informally and socialise. As it was successful more nights
out are planned.
4.3
Xmas Concert
Again
this was a successful event but the members who were on duty
on the night feel that we should have more soft drinks &
water & less wine, next time, as there was a lot of wine
leftover, as most people wanted something non-alcoholic.
The PTA would like to thank the 6th year pupils who helped
out on the night.
4.4
Ceilidh / Disco
This
has been organised for Saturday 13 March 2004 in Houston Bowling
Club. The tickets will be £5 and each table will provide
their own food. It was suggested that each PTA member, who
is attending, organises his or her own guests to bring some
food. Some ideas e.g. sandwiches, cocktail sausages, nuts,
sausage rolls, crisps, etc. – in other words simple
party food.
Action:
Pamela - will organise tickets
John Wilson – will contact the DJ
Jean – will arrange plates, crisps and napkins.
Trevor- will phone PTA members for ticket numbers
All – anyone who has not donated a raffle prize could
they bring along something on the night.
David McKie – will distribute tickets.
5.
Web Site – www.gryffepta.com
David
has set up an excellent web site for the PTA. There is a facility
through a link to order goods from Amazon.com. The PTA will
earn commission if anyone buys items through the link.
All
– visit the site and e-mail David with ideas.
6.
Treasurers Report
As
at the 31/12/03 there is a balance of £2485.26 in the
account.
The following profits were made from various events.
Race Night - £669.60
Fashion Show - £309.22
1st Year Dance - £177.80
Tea – Parents’ Night etc - £ 33.00
7.
AOCB
7.1
Quiz
A discussion took place regarding a possible Quiz Night to
be held in May. It was agreed this would go ahead. It was
decided that we should investigate how we could maximise the
Bar profits. Trevor-
to speak to Graham about last year’s arrangements and
see if Asda do a Sale & Return facility.
7.2
100 Club
Will
need to draw Dec/Jan/Feb at the next meeting.
7.3 Parents’ Nights
As
can be seen from the Treasurers Report we make very little
money from selling teas etc at Parents’ Nights. It was
proposed that from August 2004 we should stop providing this
facility except at the New S1 Intake Parents’ Meeting.
To be discussed with Mr Hempsey at the next meeting.
7.4
Fetes
A
short discussion took place regarding our presence at the
Houston and Bridge of Weir Gala Days. It was agreed that considering
the amount of work that was put into them the returns were
poor. The PTA will not have a stall at the Gala Days this
year.
7.5
Bag Packing
It was suggested that we should consider bag packing as a
method of obtaining a lot of money. This is something that
will be looked into further in the future.
7.6
Insurance
Trevor
confirmed that if we obtain a letter from the schools Insurers
showing that they insured the various items we could obtain
a further rebate from the PTA Policy.
Action
– Trevor to speak to Mr Hempsey.
8.
Date of Next Meeting
The next meeting will take place on Wednesday 10 March 2004
at 7.30pm.
Minutes
of Gryffe High School PTA Meeting 10th March 2004
1. Welcome
The President
welcomed everyone to the second meeting of 2004.
2. Sederunt
List at
rear.
3. Apologies
Linda
Robertson, Graham Berry, Liz Davie, Margaret McAleavy, Lorraine
McDonald, Carol McQuade, Jane Monan, Fiona Reid, Sue Skinner,
Lesley Walker, Julie Whiteford.
4. Minutes
The Minutes
of the 7 January 2004 were accepted.
Discussion on format ensued. The suggestion being that the
Minutes be available via the website only. This may not suit
everyone so please let me know if you wish to continue to
receive a printed copy.
Action;
PTA members to indicate preference for printed minutes to
secretary.
5. Matters Arising
5.1.Ceilidh
– 13 March 2004
Of 100
tickets issued (£500) £230 was available to date.
David McKie encouraged all members to use the SAEs provided
with tickets for future events. The delivery of ticket money
prior to functions assists the administration of the event.
Helpers were to report at 7pm – food per table. Decision
was taken not to provide crisps and nuts on the tables.
5.2. Quiz
Night – 14 May 2004
The next
quiz night will be on 14 May 2004. Pamela will check the availability
of Mike Edwards.
The tickets
are priced at £3.00, which includes crisps and nuts
on the table. The tickets will be distributed for teams of
8 at the next meeting. It would be helpful if they were paid
for at that time.
First
prize as always is a box of 6 bottles of wine.
David
McKie will pursue the appropriate licence for the bar.
Mr Hempsey will arrange the let 7.30pm – 11pm. Pamela
and Jean will arrange the sale/return of bar stock. Pricing
policy will be fixed when purchase price is known however
+ £2 per bottle of wine and +50p on a can of beer is
the target region. Barbara Gillespie and Jane McGonigle have
volunteered to run the bar.
Action;
tasks as above – volunteers for setting up at 7pm on
the night are J Wilson, D McKie, P McKie, B Sweetin and J
Malcolm.
5.3 Race
Night
Update
from the last race night confirmed that £669.60 had
been raised – a great effort by those who arranged the
event. The Committee were updated that the Abbey National
had matched the sum raised and issued a cheque for £669.60
to the PTA. This is as a result of the PTA’s charitable
status and the Abbey National’s employee match funding
scheme. (Total = £1339.20)
Our thanks
to the Abbey National – their employees and the organising
committee.
The next
Race Night is aimed at 2 October 2004, a Saturday night. There
will be a sponsorship quest beginning in September with the
prospect of a year’s inclusion on the website as bait.
The summer newsletter will carry an advert for the website
and the race night. This will ensure that the new intake receive
early notice of what is available.
Action;
Pamela to speak to Mr Hempsey re – mail shot.
5.4 Tea/Coffee
– Parents Nights.
It is
generally agreed that there is no profit in this service and
it will be discontinued with the exception of the Primary
Seven intake night.
Primary
7 parents’ meeting is on Thursday 18 May 2004.
Volunteers;-
Ties – J Malcolm, 100+ Club – A Tidd, Susan MacDonald
and Jean Hay.
Senior
School Concert; Wednesday 24 March 2004.
Volunteers
are required for the half time interlude to serve refreshments
supplied by the school.
Action;
J Wilson, Jean Hay, and John Malcolm – volunteers.
Junior
School Concert; Wednesday 16 June 2004-03-23
Action; Susan Macdonald, Julie Whiteford – volunteers.
5.5 Website.
David
McKie provided a comprehensive roundup of website activity.
We are now in excess of 8,000 hits since inception. There
are a variety of affiliate schemes where the PTA can make
money if purchases are made on sites linked to ours. The site
is currently linked to Amazon.Co.UK under this scheme and
obviously the more it is used the more we earn. David is exploring
an affiliate with Tesco home shopping.
5.6 Insurance.
As previously
discussed a letter will be forthcoming from Mr Hempsey.
6. Correspondence.
6.1 Letter received from Irene Doole who thanks the PTA for
the sheet music donation.
6.2 Letter
received from Mrs Ulph who thanks the PTA for the display
units.
These
letters will appear on the website.
7. Treasurers
Report.
Treasurer
was not present.
The President
reported that the balance was £2656.88 plus the Abbey
National’s £669.60 to give a figure of £3326.48.
Discussion
moved on to requests for funding which were dealt with, following
which the PTA authorised £574.50 for netball clothing.
Mr Hempsey
made a bid for basketball shirts and following discussions
– without a detailed cost – the PTA authorised
an upper limit spend of £500.
Action;
£547.50 authorised to Netball clothing.
£500.00 upper limit to Basketball clothing.
8. 100+
Club.
Month Amount No. Winner
December
£25 246 Gail McClory
January £25 76 Linda Gibson
February £220 93 Alisdair Miller
Congratulations
to the winners.
9. AOCB.
There
will be an Easter newsletter from the PTA.
10. Date
of Next Meeting.
Wednesday
05 May 2004 7.30pm
John LS Malcolm
Secretary.
Minutes
of Gryffe High School PTA Meeting 5th May 2004
Wednesday
05 05 04
19 30hrs
Welcome.
Pamela
opened the meeting and welcomed everyone (14) to the last
PTA meeting of 2003/04.
Apologies.
John
Wilson, A. Petrie and F. Reid.
The
attendance list is shown at the rear of the note. Any member
shown who does not wish to continue is asked to notify any
member of the group.
Last
Meeting.
Correction
to note of last meeting 1st year new pupils evening is 17
May 2004.
Matters
arising.
(1)
Pamela reported the fact that the PTA had donated £8,515.27
to the school in the past year. After discussion it was agreed
that an objective be set by the school to identify something
that new revenue can be directed towards in the coming year.
Action.-
Mr Hempsey to research and report.
(2)
The proposals to change the school in conjunction with other
schools was raised and debated. Mr. Hemsey recommended that
members take the opportunity to attend the upcoming public
meetings. As an employee of the Council he, quite rightly,
refrained from offering any opinion.
(3)
Pamela led a vote of thanks for Mr. Hempsey's and the other
staffs' support over the year.
(4)
Correspondence from school departments expressing thanks for
funding for netball, football, basketball and home economics
were read and noted.
(5)
Bids. Mr Hempsey read over bids from :
(a)
Business Education Department, a change in computer platforms
required expenditure of £281. - APPROVED
(b)
Geography Department. A digital camera and mapping books were
requested at a cost of approximately £1,327. Discussion
ensured whereby the bid was supported however sourcing of
the equipment was queried. Members felt that the options for
the PTA to buy - particularly the camera - was available through
our website. Following the discussion the decision to APPROVE
subject to lowest cost option was made.
Overall the expenditure approved will top out at £1603.15
(subject to variation due to the above caveat)
(6)
Parents Nights. Request to introduce PTA on the concourse
at all parents nights. AGREED.
(7)
Insurance. There was no update on this issue from Mr. Hempsey.
Ceilidh.
Pamela
gave a vote of thanks to all concerned in organising, running
and donating to the successful Ceilidh/Disco.
A
total income of £620 was offset by expenses of £145
leaving a net profit of £475.
Discussion
took place on ticket monies received v numbers present. The
income from tickets relvealed 94 tickets bought. (£5
x 94 = £470) however estimates of those present amounted
to 120 which amounts to a probability of 26 people unpaid
(£5x26=£130)
Members
are agreed that a more robust system be implemented for receiving
payment.
Quiz
Night.
In
continuation of the last item money will be taken at the foyer
at the top of the stairs for the quiz night. All arrangements
have been made and 'helpers' should be at the school for 7pm.
Easter
Newsletter.
Issued.
Schoolboard
Minutes - March.
A
copy is available for anyone interested. One issue raised
is a proposal for a log of bullying to involve pupils more.
In addition the vist of HMI was a success.
First
Year.
A
total of 165 first year welcome letters will be distributed.
100
Club.
March
£25 76 L Gibson
April £25 195 D Whyte
May £220 178 C Scarls
Congratuations
to the winners.
AOCB
(1)
Following on from the request of preference for email or printed
minutes - the minutes will be posted on the website.
(2)
Website. Amazon link to the website shows the sale of 69 books
- profit to PTA = £30
Sales through affilates - profit to PTA = £24.64
The
hard work undertaken in providing a quality website is paying
off. In addition the netball strips will boast the website
logo for the next season.
The
members are unanimous in their appreciation of David's work
on the site which has now had in excess of 9,000 hits.
Date
of Next Meeting.
01
September 2004 - 19.30hrs.
John LS Malcolm
Secretary.
Minutes
of Gryffe High School PTA AGM Meeting 5th May 2004
NOTE OF AGM
5.5.04
20.45hrs
1. Welcome.
Pamela opened the
meeting and welcomed all present.
2. Apologies.
J Wilson, A Petrie
& F. Reid.
3. Minutes of 2003
Accepted.
4. Presidents Report.
Pamela thanked
the commitee for their support and work over the past year.
The successes of the 1st year disco, fashion night, race night,
ceilidh and quiz night helped to make possible the £8,515.27
donated to the school.
If the school can
set an objective for next year then we can quickly regenerate
out £ balance to assist them.
The PTA profile
has been raised at the events in the school and thanks go
to the office staff and the janitor for their assistance.
5. Treasurers Report.
The books have
been audited by Georgie Pollock, Principal Teacher, Business
Education Department. This was a voluntary act which she is
prepared to continue. Our thanks to her will be marked with
an appropriate gift.
The PTA are now
able to record the highest figures ever for income, profit
and donations to the school. All figures are on the enclosed
report.
6. Office Bearers.
Following discussion
the list of office bearers maintains the status quo.
7. AOCB
Nil.
8. The meeting
was closed with a vote of thanks to the excellent stewardship
of the President in the past year.
John LS Malcolm
Secretary.
Minutes
of Gryffe High School PTA Meeting 1st September 2004
Welcome:
Pamela opened the meeting and welcomed everyone (22) to the
first meeting of the new term. Ten new members have joined
and a warm welcome was given to the four who were present.
Present:
Pamela McKie, Trevor Wilson, JLSM, Linda Robertson, Alan Tidd,
Liz Davie, Barbara Gillespie, Jean Hay, Denise Hyndman, Susan
MacDonald, Gail McClory, David McKie, Carol McQuade, Sue Skinner,
Billy Sweetin, Julie Whiteford, John Wilson, Peter Hempsey,
Caroline Watt, Val Adam, Irene Finan, June McRae.
Apologies: Apologies were received on behalf of Fiona Reid
and Jane McGonigle.
Minutes: The minutes of the meeting held on 5th May 2004 were
accepted.
Treasurer’s Report: The Chair reported that as of 30th
July 2004 the free funds balance of account was £4,686.81.
Matters
Arising:
· Awards Presentation Ceremony – Pamela reported
that the second “Lesley French Memorial Quaich”
was presented to Kyle McKara for Excellence in Creative Writing.
·
Quiz Night – The last quiz night realised £734.
The ticket sales were down on previous years and it was reported
that the process of payment for accurate numbers needs to
be tightened. Agreement was reached that each PTA member would
nominate the number of tickets they intended to sell. Thereafter,
a check would be made one week before the event when sales
would be notified to David McKie. If not enough tickets sold
then David and Trevor Wilson agreed to contact PTA members
in an effort to increase ticket sales.
Pamela
intimated that she intends to
(a) put a sign on the Bowling Club notice board – “PTA
Fundraising” to advertise events;
(b) put an advert in the local press intimating forth-coming
events.
A warm
vote of thanks was given to Jean Hay for her organisation
of the bar supplies on the night.
·
Wish List – Mr. Hempsey made a request on behalf of
the Technical department for Coursework books totalling £337.
Following a short discussion this was APPROVED and cheque
will be given to Mr. Hempsey.
In respect
of a bid from the Geography department which had previously
been agreed Mr. Hempsey will pass details to David McKie who
will cost items and hopefully purchase through the affiliate
schemes on the PTA website. Similarly expenditure approved
on 5th May 2004 for the Business Education department of £281
has yet to be paid. Mr. Hempsey will check on this and if
applicable pass details of sought after items to David McKie
who will cost and purchase via the website.
Mr. Hempsey
proposed that the PTA support a project to replace the curtains
in the school theatre. The cost is estimated at around £3,000.
Discussion ensued on whether the refurbishment expenditure
for the school would include such an item. Mr. Hempsey believes
not. In any event the school will be finding funding to replace
the curtains (25 yrs old) and the request to fund means that
monies can be dripfed. We do not need to come up with a single
sum.
Two letters
were produced from Renfrewshire Council, one refers to lottery
funding, the other to “Awards for all Grants”.
The secretary will investigate the availability of funds from
these sources.
·
Race Night – Following discussion agreement was reached
on;
Sub-committee – Denise, Barbara, June McRae, Jane McGonigle
(in absentia), Jean Hay.
Date - 2nd October 2004 : Saturday
Venue - John Fleming Bowling Club, Houston.
Ticket - £3
Food - Crisps & Nuts - Jean to organise.
Time - 8 p.m. to 1 a.m. (last orders 12.30)
Raffle
- Every PTA member to bring a prize on the night.
Sponsorship
- £25 to sponsor a race and sponsors will be named on
the website.
Outgoings
- £235 to Red Box and £25 to the Bowling Club
known to date.
It is
generally accepted that this stands to be the biggest single
income event of the year. To ensure this everyone is asked
to put his or her efforts in to selling tickets. Ticket numbers
are to be confirmed by 20th September 2004. Members were reminded
that match funding is available via Denise and Pamela and
the ABBEY bank to boost our profit margin.
·
Fundraising ideas- General discussion took place on methods
of fundraising. It was agreed that the decision not to appear
at BOW or Houston Gala days was justified and would be maintained.
Long debate took place on an event, which would involve the
children – no satisfactory conclusion was reached.
The reliable (and enjoyable) events will be race night, quiz
night, Ceilidh/disco, 1st year disco. Mr. Hempsey assured
the committee that the level of fundraising and donating undertaken
was greatly appreciated by the school.
Quiz night
– 20th May 2005 – Friday – 7.30- 11am. Ticket
£3 to include nuts & crisps.
Jean Hay happy to source and cost alcoholic and soft drinks
etc. Pamela to speak to Mike Edwards (quizmaster) to confirm
date is acceptable to him. Peter Hempsey to confirm school
“let”.
Ceilidh/disco
– 5th February 2005 – Saturday, 7.30 to 1a.m.(late
license to 12.30) – ticket £5 to include buffet
- (each member to bring enough food to feed 8 persons as per
last year). Linda Robertson to arrange bowling club and John
Wilson to organise DJ.
1st Year
Disco – 28th September 2004 – Tuesday –
7.30-9.45 p.m. Tickets sold by school. Tuck shop run by 6th
year students. On duty – Linda Robertson, Caroline Watt,
Alan Tidd, Billy Sweetin, Gail McClory and John Malcolm.
·
Dates for the Diary
Parents’
Nights Duty
S4 28.10.04
Gail & Susan
S5/6 01.12.04 Jean, Val & Trevor
S1 08.02.05 Sue, Carol & Alan
S3 10.03.05 Linda, Pamela & Trevor
S2 29.03.04 Liz, Caroline & Trevor
P7 19.05.05
JLSM, Caroline, Trevor & Pamela
Calamity
Jane – November – School Theatre
17.11.04 Gail & Susan
18.11.04 Jean & Irene
19.11.04 JLSM & Linda
Christmas
Concert – 16.12.04 Julie, Jean & Susan
Young
Musician
Of the Year – 03.03.05 Fiona Reid, Caroline & Jean
Spring
Concert – Snrs. Jean, John W & Denise
23.03.05
Concert
– Jnrs. Linda & June McRae
15.06.05
NB Raffle
prizes when you are on duty.
· Website Update – David McKie gave an update
on the success to date of our website. Our link to Amazon
has realised commission of £45 on sales of £900.
Since the site’s successful inception was post last
Christmas it is recognized that the opportunity exists this
year to maximize use. Publicity for the website should be
undertaken at every event PTA members attend.
The other
links from the site are not being regularly used. This may
increase as knowledge of the site increases. David has undertaken
to redesign the links page and Pamela will newsletter all
parents S1 to S6 with details of web address.
·
100+ Club – Alan Tidd oversaw the following draws:-
Month
Prize Number Winner
June £25 3 Susan MacKay
July £25 39 Caroline Kerr
August £200 209 June Reid
Congratulations
to the winners.
·
Correspondence - Billy Sweetin delivered a letter received
from Renfrewshire Council. They seek a copy of accounts to
demonstrate the use of funding received from them last year.
The Treasurer will attend to this.
·
AOCB - Nil.
·
Dates of future meeting.
10.11.04
Wednesday 7.30 p.m.
12.01.05 Wednesday 7.30 p.m.
09.03.05 Wednesday 7.30 p.m.
11.05.05 Wednesday 7.30 p.m. (Followed by AGM).
JLS Malcolm
Secretary
Minutes
of Gryffe High School PTA Meeting
10th November, 2004
Present: Pamela McKie, Liz Davie, Allan Forsyth, Linda Robertson,
Jean Hay, Fiona Reid, Billy Sweetin, David McKie, Peter Hempsey,
Caroline Watt, Irene Finan, Susan MacDonald, Sue Skinner
Apologies:
Gail McClory, John Malcolm, John Wilson, Trevor Wilson, Alan
Tidd, Carol McQuade and Julie Whiteford
Minutes
of last Meeting: Dates for Diary – Pamela brought to
the meeting’s attention that raffle prizes are only
required at concerts and not parent’s nights, also that
Jean does not require to bring a prize as she is helping at
all the concerts. No prizes required for the Calamity Jane
concert.
Treasurers
Report: Linda circulated accounts as at 31.10.04 – the
opening balance at the beginning of April was £2440.62
and the closing balance was £5,680.67. Pamela reported
that the Race Night profit of £1,548.50 does not include
the £1,000 donation from the Abbey National. Linda noted
that there are outstanding invoices to be paid to David and
that the wish list of Business Education had not been deducted.
Peter will check with the department as they were supposed
to come back with a list to be sourced through the Internet.
John
Malcolm is chasing local authorities for grants. Peter reported
that the theatre curtains are now in place and have been funded
by the school.
Wish
List: History department have requested a scanner to link
to the Imax £80 and 35 books £283.19. It was agreed
that they will be given £365.00 to cover the request.
A
letter has been received from the pupils going on the Team
Challenge India trip asking for £138.12 to cover the
cost of transport to their training weekend. It was decided
not to provide any more funds as requests from individuals
undertaking similar challenges have always been turned down
in the past.
Susan
McDonald passed on a message of thanks from Mrs Allison, geography
department for the purchasing of maps and books by the PTA.
These were purchased through Amazon, via the website, so also
gained us commission.
Matters Arising
Race
Night: Pamela said that the success of the race night was
due to the hard work of the sub-committee before and at the
event, £500 profit was cleared before the night. Pamela
wishes to thank Denise Hyndman, Jane McGonigle, Jean Hay,
June McRae and Barbara Gillespie for their hard work, the
PTA members also expressed thanks to Pamela for her hard work
also. Pamela noted that all the sponsors have been individually
thanked and made aware of their inclusion on the PTA website.
Ceilidh
– Saturday 5th February - 7.30 – 1.00 the bowling
club has been booked – all PTA members to bring enough
finger food to feed eight people.
Quiz
Night – 20th May. Mike Edwards has been organised. A
drinks licence will have to be organised around March time.
Parents
Nights – Discussion took place regarding the viability
of continuing with providing tea/coffee at parents’
nights. Susan and Billy had had a poor response when serving
on the concourse. It was decided not to provide refreshments
at the 5th & 6th parents nights, but Sue & Carol will
continue with the 1st year parents night and a decision whether
to continue will be discussed following the evening. David
raised the issue of the PTA purchasing flasks and Jean will
look in Macro.
100
Club – The 100 Club was drawn and winners are as follows:
September
£25 Alison Christian (90)
October £25 Fiona Michael (230)
November £200 Dorothy White (195)
AOCB
Correspondence:
Sent - Pamela has sent letters to the new PTA members to thank
them for joining. A PTA newsletter was sent out in September.
Thank you letters have been sent to Race Night sponsors. A
letter of thanks was sent to Peter Hempsey and staff for selling
horses for the race night, and also the Technical Department
for making a donation’s box for use at parent’s
nights. Received - letters have been received from Amelia
Petrie and Rosalyn McCluskey resigning from the PTA.
Web
site – Pamela reminded members to use the website for
Christmas books and CDs. David has had more business cards
printed and informed that there had been 1246 visits to the
web site in October, possibly due to the race night photographs
being displayed!
Renfrewshire
Council - Mr Watson asked Peter to bring to the members attention
a letter from Renfrewshire Council inviting a member of the
PTA to attend a Focus Session to discuss Curriculum Flexibility.
Linda agreed to attend along with a member from the Board.
Peter will let Linda know who the Board representative is.
Christmas
Night Out – Members of the PTA are invited to the Fox
and Hounds on Friday 10th December at 8.00 onwards.
Next
meeting – 12th January at 7.30pm
|