GRYFFE HIGH SCHOOL PTA

Minutes of Gryffe High PTA held on Wednesday 12 January 2005

1. Present

Present – P McKie, T Wilson, L Robertson, L Davie, J Hay, S Macdonald, D McKie, P Hempsey, Billy Sweetin, C Watt, A Tidd J Whiteford & J Wilson.

2. Apologies

J Malcolm.

3. Minutes

The minutes of the meeting of the 10/11/04 were passed.

4. Matters Arising

Up to date Balance as at the 30/12/04 is £4367.72.

Still awaiting details of any grant awards. Pamela to speak to John to obtain an update.

Still awaiting a cheque from the Abbey.

5. Ceilidh/Disco

The tickets will be £5 and each table will provide their own food. It was suggested that each PTA member, who is attending, organises his or her own guests to bring some food. Some ideas e.g. sandwiches, cocktail sausages, nuts, sausage rolls, crisps, etc. – in other words simple party food. It will be from 7.30pm until late.

Action – Tickets – David will print & send out to each PTA member. Peter will try & sell some to the teaching staff. Each member should bring a raffle prize. Jean will organise the Irish Bingo & napkins, plates etc

6. 5th/6th Year Disco

This was discussed but it was decided not to organise as it would be too difficult to police.

7. Fetes

It was agreed that we would not participate again this year.

8. Parents Nights

We will continue with the arrangements for this years parents nights but we would discuss their viability at another meeting. See September’s minutes for who is on duty on what night.

9. Committee Members

Both the President & Treasurer indicate that they wanted to step down. Nominations are required for the AGM on the 11/5/05.

Susan MacDonald has confirmed that she is willing to stand as Treasurer.

10. Quiz

Tickets will be £3, there will be nuts & crisps on the tables & Jean will organise the drinks.

11. Wish List

India Expedition – after a lot of debate it was agreed that we would pay £100 towards the cost of their transport to Pitlochry. A letter will go to the Treasurer of the India Expedition to confirm that we will not be contributing any more monies towards the trip.

Handbell Team – agreed to pay £530 to enable them to buy 5 tables.

Maths Dept – agreed £398.80 to buy textbooks.

History Dept – agreed £480 to purchase 60 textbooks.

A contribution of £1000 was made towards the Theatre Curtains.

12. £100 Club Winners

12/04 – Gary Montgomery - £25
01/05 – Helen Dunn - £25

13. AOCB

Website – there has been 1500 visits to our website in 12/04 & £2135 worth of goods have been bought off Amazon during 2004.

14. Date of Next Meeting

The next meeting will take place on Wednesday 16 March 2005 at 7.30pm.

The AGM will be on the 11 May 05.

NB – The meeting on the 9 March 05 has been cancelled.

1. Welcome.

The President welcomed all present.

2. Present.

I Finan,Trevor Wilson, Billy Sweetin, Jane McRae, John Malcolm, C Watt, T Hay, A Tidd
P Hempsey, J Wilson, P McKie & D McKie.

3. Apologies.

Were received from Sue McDonald, Sue Skinner, Carol McQuade, Linda Robertson and Julie Whiteford.

4. Minutes of Last Meeting.

Accepted.
N.B. to access 2004 Minutes on the website, click directly under this years.

5. Treasurers Report.

The Abbey Grant has been received.
£32 from ongoing tea/coffee money has been banked.
The balance is £3,435.35. This will alter after payment of PE Grant (£400) and payment to wish list. Incoming 100 Club money will also affect the ongoing balance.

The President asked Mr. Hempsey to approach Mrs. Pollock to have her audit the books for the past year. He agreed to do so and advise the Treasurer.

6. Matters Arising.

(1) CEILIDH

The President thanked everyone who assisted at the Ceilidh whether present at the function or who had donated food/prizes. She felt that the night was flat and needs re-vamped if it is to be an ongoing theme. Discussion ranged over the format - cost to those attending etc.

Suggestions were made on -venue, live band, ticket price, optimum number of attendees.
Mr. Hempsey volunteered to cost the Colin Girvan Ceilidh Bank. Alan Tidd volunteered to cost the 'Brigadiers'.
It was agreed that a discussion on the re-structure of the event would take place at the meeting on 11 May 2005.

As far as expenditure is concerned the Ceilidh grossed £553 less £120 for DJ and £25 barstaff - £408 nett profit. Mr. Hempsey suggested that when the school calendar was published for 2005/06 that PTA events should be included. By supplying these to the Primary Schools we would hope to influence them not to have events that clashed with ours.

(2) QUIZ NIGHT

20 May 2005 - confirmed.
Mike Edwards quizmaster - confirmed.
License -(obtained) for bar.
Time of Let - 6.30 - 11pm (plus tidy up)
Tickets - £3 each in tables of 8/10 format.
Time for Quiz - 7.30pm
Jean Hay and Linda Robertson (in absentia) volunteered to purchase the stock for the bar.
Price List for Event.
Wine - bottled -£6.00 Crisps/nuts - free
Beer - bottled - £1.50 Corkscrews - bring one!
Soft drinks - 75p Raffle tickets
Water - bottled - 50p Raffle prizes - bring one please!

Volunteers to help set up should meet at the door in the small cul-de-sac in the car park at 7p.m

(3) PARENTS NIGHT.

Next one is S2 on 29 March 2005
P7 on 19 May 2005
Volunteers - you know who you are!

The provision by the PTA of tea/coffee is restricted to P7 parents night and S1 parents night.
Posters/pro-formas are being prepared for P7 night.

(4) WISH LIST.

Curtain project - ongoing support £500 granted
Computer Dept bid - colour printer and web cam -£219 - granted
Music Dept bid - 2 electric drum kits - 2x£700=£1400 - pended.

The PTA have had no response to Council grant bids. Final effort to be made via e-mail. President and Secretary to discuss.

The President introduced a query from the Parent Teacher Council on the need,or otherwise, for Child Protection Checks to be carried out on PTA members. The rationale being that PTA Members had charge of children at events. Discussion ensued whereby Mr. Hempsey proferred that PTA members at eg school discos were only assisting school staff, thereby not being in 'charge' of children. He will check the school's position.

(5) NEW RECRUITS.

The President referred to upcoming vacancies on the PTA caused by long serving members moving on. This issue will need attention at the AGM on 11 May 2005. In the meantime, subject to other nominations, the following will be proposed, having already agreed to undertake the roles.

100 Club - Alan Tidd
Secretary - JLS Malcolm
President - John Wilson
V.President -Trevor Wilson
Treasurer - Vacant

(7) WEBSITE UPDATE.

David McKie updated the meeting. The overall hits on the site are down. Profits taken from the link via Amazon is £3.84 and from other links £9.57. David is looking at ways of changing the format of the site.

(8) 100 CLUB.

Alan Tidd oversaw the draws for

February - £200 - No 20 - M Thomson GHS
March - £25 - No 121 - Pauline Brown
St. Andrews Drive.

Congratulations to the winners.

(9) CORRESPONDENCE.

BOW Gala Day - no pitch required - Secretary.

Murder Mystery Fund raising option - noted
Selling of Bulbs Fundraising option - noted
Advert for Printing needs - noted

(10) AOB.

Mr Hempsey advised that the Spring Concert of 19 May 2005 is cancelled. New date to be confirmed.

(11) DONM.

May meeting 19.30hrs 11 May 2005
AGM following on 11 May 2005.

JLSMalcolm
Secretary.

GRYFFE HIGH PTA

NOTE OF THE MEETING

WEDNESDAY 11 MAY 2005
1930 HRS.

1. WELCOME

The President welcomed those present to what was the final meeting of the 2004/05 session.

2. PRESENT

See annex 'A'

3. APOLOGIES

Fiona Reid, Alan Tidd, Trevor Wilson, Carol McQuade, Billy Sweetin.

4. MINUTES

The minutes of the meeting of 16 March 2005 were passed, (typographical errors included).

5. TREASURER'S REPORT

Linda Robertson made her report the details of which are shown at annex 'B'. The year's accounts have been audited and certified by G. Polloch (090505). The report was accepted.

6. MATTERS ARISING

1. Quiz Night. 20 May 2005
The arrangements for the quiz night were reviewed and all are on course. Posters will be produced by Pamela showing bar prices:- Wine - £6 bottle; Beer - £1.50 bottle; Soft drinks - 75p; Water - 50p. There will be a raffle and members are invited to bring a prize. Volunteers should be at the school for 7pm to help arrange the room etc.

2. Grant Application
Following from a submission to Renfrewshire Council a grant of £1,600 has been made to the PTA. Confirmation and details are to follow by letter.

3. SPTC
Following on from discussion at the last meeting, regarding certification for working with children, the SPTC have distributed a leaflet. Annex 'C'.
Discussion ensued on the necessity or otherwise of disclosure. Suggestions ranged from PTA members having no dealings with children to a requirement for disclosure. The advice on the leaflet leans towards "covering your back" without actually defining why. The Secretary was tasked with seeking further advice from Disclosure Scotland.

Action : Secretary to further enquires and report back.

4. Wish List
Mr Hempsey made four bids on behalf of the school, - Annex 'D'.
In summary;

Business Education - £357 - Agreed
Art and Design Dept. - £306 - Agreed
Technical Dept. - £170.20 - Agreed
History Dept (bid modified to) - £237 - Agreed

Total donation =£1,070.20

5. Committee Members Demitting
Sue Skinner intimated her registration on the basis that she now has no children at the school. All present joined in thanking her for her enthusiastic contribution in the past. Linda Robertson (Treasurer) indicated her wish to demit office.
Pamela McKie (President) indicated her wish to demit office.
These posts were deferred to the AGM.

7. WEBSITE UPDATE.

David McKie updated the meeting on the ongoing success of the website. He reported 1,500 hits per month. Income from the site is steady from associated links such as Amazon. (See Annex B). David has suggested a revamp of the homepage and he will progress this. Mr. Hempsey reported on the success of the school website and the benefits of the links between the two. All present were agreed that David's work over the year has provided a quality product.

8. 100+ CLUB.

MONTH PRIZE NO WINNER

APRIL'05 £25 79 Mgt McAllister
MAY'05 £200 168 Mgt Brown

All members are reminded that every draw contains 'every' member of the 100+ club. Congratulations to the winners.

9. CORRESPONDENCE.

In - SPTC as 6(3) above.
Out - Letter to BOW Gala Committee - indicating we would not be taking a stall on 11 June 2005.

10. AOCB.

Nil.

11. DATE OF NEXT MEETING.

The first meeting of the session 2005/6 is at 7.30p.m on Wednesday 07 September 2005.

John LS Malcolm
Secretary

NOTE OF THE MEETING

GRYFFE HIGH SCHOOL
PTA

AGM

2030 HRS. 11 MAY 2005

1. WELCOME

The meeting was opened by the President who welcomed all present.

2. PRESENT

See annex 'A'

3. APOLOGIES

Fiona Reid, Alan Tidd, Trevor Wilson, Carol McQuade, Billy Sweetin.

4. MINUTES - 5th MAY 2004

The minutes were passed as accurate.

5. THE PRESIDENT'S REPORT

Pamela addressed the meeting and reflected on the activities of the past year
(Annex 'C')

6. TREASURER'S REPORT

Linda Robertson advised the meeting that her report was delivered to the last meeting of the session. (Annex 'D'). The accounts have been audited and are in a state of health.

7. OFFICE BEARERS

Pamela McKie indicated that she was now demitting office, as did Linda Robertson.

Nominations; - President - John Wilson proposed by Linda Robertson, seconded by Susan McDonald. Elected by unanimous vote.

- Treasurer - Caroline Watt proposed by Jean Hay, seconded by Julie Whiteford. Elected by unanimous vote.

Vice President - Trevor Wilson
Secretary - John LS Malcolm

8. AOCB

On behalf of the PTA Linda Robertson presented Pamela with a gift in recognition of her sterling service as President. All present added their own congratulations which were equally extended to Linda for her 5 years as an office bearer.

John LS Malcolm
Secretary

Minutes of Gryffe High PTA held on Wednesday 7 September 2005

John Wilson as the New President opened the meeting by welcoming everyone.

1. Present

Present – J Wilson, P McKie, T Wilson, L Robertson, S Macdonald, D McKie, P Hempsey, Billy Sweetin, C Watt, A Tidd, J Whiteford, H Palmer, A Paterson & F Reid.

2. Apologies

J Malcolm.

3. Minutes

The minutes of the last meeting were passed.

4. Matters Arising

Quiz night – The quiz night which was held in 5/05 was successful & £515.76 was raised. It was agreed that the bar prices were reasonable.

Web Site - John would like the member’s list updated & reminded everyone that the user name is Gryffe PTA & the password is Pamela. David will freshen up the site & bring everything up to date. The Amazon link has been reasonably successful & we were reminded to push this link & the others as they earn some money for ourselves. The number of hits to the site are up on last year.

Race Night – Need to get the numbers up, as this is one of our top earning events. This year’s race will take place on the 12/11/05 or 19/11/05. Pamela will book Red Box & the Bowling Club. A sub committee consisting of Linda, Pamela, Angela, Heather & Trevor has been set to organise the Race night. They will meet @ Linda’s on the 5/10 @ 8.00pm. It was suggested that we charge £5 a head & supply a buffet.

Quiz Night 06 – John will phone M Edwards & see if he is available for the 19/5/06.

Ceilidh 06 – It was agreed that we would organise for the 4/2/06 & that John would contact the band that the school uses to see if they were available. Julie will make sure that it doesn’t clash with any of the Primary School functions 7 will book the Bowling Club.

1st year Disco – This will take place on the 29/9/05 @ 7.30pm to 9.45pm approx. Pamela, Caroline & Billy will help out.

Parents Nights – 27/10 S4 – John & Caroline are on duty.
30/11 S5/S6 – no involvement.
7/2 – S1 – Susan & Fiona are on duty.
9/3 – S3 – Angela & Heather are on duty.
23/3 S2 – Julie & Billy are on duty.
18/5 – New Intake – John M, John W, David, Pamela, Caroline & Angela are on duty.

Apart from the New Intake Night it was suggested that the enterprise group do the Teas, Coffees etc.

Young Musician Final – Will be held on the 2/3/05 & Caroline, Alan & John W have agreed to be on duty.

Christmas Concert – This will e on the 21/12 & Susan, Linda, John W & Trevor will be on duty. We will have a Christmas Raffle at it with a maximum of 5 prizes. John W, Caroline, Trevor & David have agreed to donate a prize. Another Donor is required.

Spring Concert – Will take place on the 29/3.

Summer Concert – Will take place on the 14/6.

Regarding the Spring & Summer Concerts – what members that will be on duty at these events will be discussed at the next meeting.

Raffle Prizes – It was agreed that the present system of members donating prizes would continue.

John Wilson will put together a Newsletter, highlighting the various events, which will go to parents via the pupils.

5. Correspondence.

Scotsman Promotion – it was decided not to take it up.

Backchat – 2 articles from the SPTC Newsletter were discussed –
Parents Forums – There is a proposal the School boards & PTA’s will be amalgamated in the future. A discussion took place & it was agreed that we would have a meeting with the School Board to discuss the issues once the proposals were formalised.

Police Checks & Child Protection – It was agreed that everyone on the PTA should complete the enhanced disclosure form. The School will pay the fees & sent out the forms to everyone.

School Board Minutes – John W went briefly through the minutes & a small discussion took place. The members felt that it might be a good idea if the minutes appeared on our website.

6. 100+ Club

Winners – 6/05 - £25 - P Hempsey
7/05 - £25 – M McAllister
8/05 - £200 – M Reid

7. Wish List

£219 for Computer was paid out & it was agreed that the Drum kits could be paid as a result of the £1400 grant we received from Renfrewshire Council.

Peter Hempsey put five new requests forward –

1. Young Americans Educational Outreach Event - £400 towards cost.
2. Football strips etc for S1/S2 - £195
3. Art Dept - £415 for computer software.
4. Maths Dept – £511.13 books & book covers.
5. Geography dept - £455 books.

Mr Hempsey also asked, on behalf of the PE dept, if we would support the 3K Fun Run by applying for a grant from the council as we did last year.

The meeting agreed to all of the requests.

8. Treasurer’s Report

Caroline was able to report that as at the 31/7/05 we had a balance of £4693.26.

9. Date of Next Meeting

The next meeting will take place on Wednesday 2 November 2005 at 7.30pm.